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The B2B Subscription Manager
678.710.8260

QuickBooks Deferred Revenue

Deferred Revenue for QuickBooks

You knew there had to be something better than a spreadsheet for deferred revenue. There is! Rev up your QuickBooks.

Need a Deferred Revenue Solution?

Deferred Revenue for QuickBooks - Fast & Affordable


You use QuickBooks©, you have subscriptions, and you manage deferred revenue in a spreadsheet. You need help!

QuickBooks doesn’t have native support for deferred revenue. To calculate deferred revenue, you need a Contract, a Revenue Schedule, and Invoices. QuickBooks doesn’t have support for a contract, nor a revenue schedule. Without these, QuickBooks simply can’t calculate deferred revenue. So, you use a spreadsheet. It’s a great way to start, but you are reading this because before long, your deferred revenue spreadsheet became a real problem.

RevenueBooks was built to fill the big holes in QuickBooks around deferred revenue and subscription management, providing the functions needed to manage deferred revenue. Built from day one as a comprehensive subscription management application for QuickBooks, RevenueBooks is an affordable and easy-to-implement deferred revenue engine that bolts onto and all around QuickBooks. It’s like a QuickBooks subscription management super charger.

RevenueBooks manages your contracts, subscriptions, revenue, invoicing, and reports the revenue and deferred revenue you need for GAAP financial reporting in QuickBooks. Quick and accurate, RevenueBooks makes closings and audits a snap.

RevenueBooks provides all the deferred revenue reporting you will need, with syncing to QuickBooks. And for audits, you can report Deferred Revenue anyway you need:
  • Deferred Revenue by Customer
  • Deferred Revenue by Customer Contact
  • Deferred Revenue by QuickBooks Item/QuickBooks Online Product
  • Revenue Schedule by Customer
  • Revenue Schedule by Customer Contact
  • Revenue Schedule by QuickBooks Item/QuickBooks Online Product
Just Need Deferred Revenue Education?
What is Deferred Revenue?
Deferred Revenue is a liability account that includes the value of all contracts that have had an aggregate invoice total in excess of the recognizable revenue at that point in time.

Best practices is to report deferred revenue by distinct QuickBooks "Other Liability" Accounts that correlate to the distinct Income Accounts for each account that has a deferral characteristic.

Best practices is also to separate into short-term and long-term liability accounts, with short-term being any invoiced amount in excess of the revenue that will be recognized within twelve months, and long-term being any invoice amount for revenues that will be recognized beyond the next twelve months.
What is Unbilled AR?
Unbilled AR is the comparable asset account to Deferred Revenue, that is, it is an asset account representing the revenue you have recognized in excess of what you have invoiced at a point in time. Unbilled AR is also referred to as “contra deferred revenue.” Many subscription businesses don’t report Unbilled AR, simply netting it from deferred revenue and reporting “net” deferred revenue. However, the proper accounting practice is not to offset the accounts, but rather report Unbilled AR separately from Deferred Revenue. You will have Unbilled AR whenever you invoice a subscription in arrears, or when you invoice a subscription after the revenue recognition has started.
How to Setup QuickBooks for Deferred Revenue

QuickBooks invoicing for subscriptions

Real QuickBooks Integration

It’s one thing to be connected to QuickBooks, it’s another thing to be fully integrated with QuickBooks.

RevenueBooks is deeply integrated with QuickBooks, exchanging items/products, customers, chart of accounts, invoices, payments, journal entries, currencies, classes and much much more.

RevenueBooks records recognized revenue in your selected QuickBooks income accounts and maintains your balance sheet by debiting and crediting your Deferred Revenue and Unbilled AR balance sheet accounts.

Whether you are just getting started with QuickBooks or you want to defer that big, expensive step up to another accounting system, RevenueBooks makes deferred revenue management in QuickBooks a breeze.

Close quickly, speed through audits, ensure accuracy with fast and accurate GAAP revenue reporting.

Revenue Schedules

Contract Audit

QuickBooks Deferred Revenue

“This is the single best investment we've made for the business in 5 years.”

QuickBooks Revenue Recognition

“SaaSOptics has pulled SaaS revenue recognition out of the dark ages!”

QuickBooks Subscription Billing

“With RevenueBooks, invoice entry time was reduced by by 75%.”

Remove risk, improve company valuation, speed through audits, and always be prepared for board meetings, investments, and m&a!

• Easy GAAP-compliant subscription revenue recognition
• Best practices daily computation and 25 other methods
• Close dates, with close period revenue catch-up
• Support for professional services rev rec
• Revenue allocation
• Milestone triggered revenue recognition
Robust invoicing & payment functions for maximum efficiency and improved cash flow:

• Annual, quarterly, monthly, ad hoc, and 18 other invoicing options
• Milestone triggered invoicing
• Complete syncing with QuickBooks
• Email invoices from SaaSOptics
or from QuickBooks
• Support for bundled Items and sales tax
• ACH and card payments through Intuit or Stripe
As if subscription invoicing and revenue recognition weren’t complex enough, you also need all kinds of unique analytics to run a subscription business:

• MRR Momentum™ for MRR and ARR reporting
• Customer Lifetime Value
• Cohort Reports
• Renewal Rates and Churn
• Bookings
• Revenue and cash projections
In B2B, it’s not about recurring credit card payments. It’s about land-and-expand, managing renewals, and sometimes complex negotiated contracts:

  • Never miss a renewal or invoice
  • Extend, upgrade, and early terminate
  • View upcoming expirations and invoices
  • Sync subscriptions to Salesforce for renewal management

SaaSOptics delivers the most comprehensive and accurate subscriptions metrics in the market.

Let’s Get Started

SaaSOptics is the only purpose-built B2B SaaS Subscription Financial Operating Platform, built from the ground up to meet the needs of B2B subscription businesses from ear;y stage to mature.

Now serving over 450
customers, and over $3 billion in annual subscription revenue and invoicing.
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