To generate revenue projections or a revenue forecast, you must incorporate revenue streams from at least htree different revenue sources:
1. Revenue from Existing Contracts
Each existing contract will have a revenue schedule, which typically runs only through the end of the present term (there are plenty of exceptions). This schedule includes fees for subscription services and other items the accountants determine must be recognized over time. In addition to the scheduled revenues, you need to include any variable, transaction, or usage fees. Typically, these are calculated, recognized, and often billed in arrears.
2. Revenue from Renewal Contracts
To project revenues, you must project renewals. For all contracts expiring within your projection period, you must create projections. For the projections, you must create a revenue schedule. Projections are typically created using a simple renewal rate or churn number. A more sophisticated approach is to use different renewal rates for different segments. The most accurate approach, if your business supports it, is to project individual contracts. Obviously, this is only possible if you have either a limited number of contracts and sufficient customer interaction to gauge customer health, or you have an algorithmic-based approach based on actual usage information pulled from your application.
3. Revenue from New Contracts
These are revenues from new sales, again with subscriptions, variable fees, recognition schedules, etc.
Revenue Forecasts & QuickBooks - The Issues
Unfortunately, you can't turn to QuickBooks for any of the revenue streams needed for a revenue forecast. QuickBooks doesn't manage revenue schedules, doesn't understand "renewals," and Quickbooks doesn't readily accommodate the concept of prospective new customers. So, you turn to xls. But, spreadsheets are prone to errors and cumbersome to maintain as your business grows.
Enter Revenue Books, a web-based finance and metrics management solution for subscription businesses. Revenue Books is provides robust and comprehensive revenue reporting and analysis. Revenue Books not only generate revenue recognition schedules and accounting entires, it manages renewals and can project out revenues for existing contracts, for projected renewals, and for new contracts in the sales pipeline.
Learn More - See How We Project Revenues in SaaSOptics RevenueBooks™ is a special implementation of SaaSOptics that provides integrated contract and revenue management for QuickBooks. It's easy-to-use, robust, and fully integrated with QuickBooks.
“This is the single best investment we've made for the business in 5 years.”
“SaaSOptics has pulled SaaS revenue recognition out of the dark ages!”
“With RevenueBooks, invoice entry time was reduced by by 75%.”
Remove risk, improve company valuation, speed through audits, and always be prepared for board meetings, investments, and m&a!
• Easy GAAP-compliant subscription revenue recognition • Best practices daily computation and 25 other methods • Close dates, with close period revenue catch-up • Support for professional services rev rec • Revenue allocation • Milestone triggered revenue recognition
Robust invoicing & payment functions for maximum efficiency and improved cash flow: • Annual, quarterly, monthly, ad hoc, and 18 other invoicing options • Milestone triggered invoicing • Complete syncing with QuickBooks • Email invoices from SaaSOptics or from QuickBooks • Support for bundled Items and sales tax • ACH and card payments through Intuit or Stripe
Projects is a unique and powerful on-boarding and implementation management control function that makes it easy to manage your books while your customers are being on-boarded.
If on the date you receive an order you don’t know the exact dates of all the invoicing events, revenue events, or subscription term dates, management of financial records can get complicated. And the complication grows with order volume.
You need a control system. You need SaaSOptics Projects.