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The B2B Subscription Manager

QuickBooks Online Subscription

Monthly Recurring Revenue and QuickBooks

Not so good - until now!

Close quickly, speed through audits, ensure accuracy with fast and accurate GAAP revenue reporting.

Revenue Schedules

Contract Audit

You have adopted Monthly Recurring Revenue as a core operating and reporting metric, but you use Quickbooks. Monthly Recurring Revenue may be your most important non-financial reporting metric, but you can't get it easily from Quickbooks. So, you turn to spreadsheets to crank out monthly recurring revenue numbers month after month. And, with this monthly exercise come monthly headaches in producing accurate reporting.

What is Monthly Recurring Revenue and why the challenges with QuickBooks?

The general concept is that Monthly Recurring Revenue is a measure of the predicable and recurring revenue components of your subscription business.

For a term subscription model, Monthly Recurring Revenue is calculated using a monthly value derived by normalizing contract transactions. For instance, a $1,200 annual subscription has a monthly value of $100. This normalized value is not typically derived from actual revenue schedules, which include "noise" due to revenue recognition rules and methods employed. This normalized value is just a representation of the monthly value of a contract element during the life of the subscription. Unfortunately, you can't simply pull it from QuickBooks. You have to calculate it.

In a monthly subscription model, you use actual billed, invoiced, or paid fees in your Monthly Recurring Revenue calculation, which means you can use actual transactions from QuickBooks or even raw transactions from a credit card processor. However, what is important about Monthly Recurring Revenue is not a single number per se, but rather the momentum around the unique components of your monthly recurring revenue:

  • Monthly Recurring Revenue from renewals
  • Monthly Recurring Revenue from new sales
  • Monthly Recurring Revenue from upgrades
  • Monthly Recurring Revenue losses


Since it is extremely difficult to segment transactions in Quickbooks into these components, it is almost impossible to generate useful monthly recurring revenue reports using only QuickBooks transactions.

If you have a term subscription business or a monthly subscription business, Revenue Books makes it easy to generate your monthly recurring revenue reports for board and operations meetings. Whether you are a term subscription or a monthly subscription business, Revenue Books fills the information gap, making it easy to perform all the monthly recurring revenue analysis you need to make key business, financial, and operating decisions.
QuickBooks Deferred Revenue

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QuickBooks Revenue Recognition

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“With RevenueBooks, invoice entry time was reduced by by 75%.”

Remove risk, improve company valuation, speed through audits, and always be prepared for board meetings, investments, and m&a!

• Easy GAAP-compliant subscription revenue recognition
• Best practices daily computation and 25 other methods
• Close dates, with close period revenue catch-up
• Support for professional services rev rec
• Revenue allocation
• Milestone triggered revenue recognition
Robust invoicing & payment functions for maximum efficiency and improved cash flow:

• Annual, quarterly, monthly, ad hoc, and 18 other invoicing options
• Milestone triggered invoicing
• Complete syncing with QuickBooks
• Email invoices from SaaSOptics
or from QuickBooks
• Support for bundled Items and sales tax
• ACH and card payments through Intuit or Stripe
As if subscription invoicing and revenue recognition weren’t complex enough, you also need all kinds of unique analytics to run a subscription business:

• MRR Momentum™ for MRR and ARR reporting
• Customer Lifetime Value
• Cohort Reports
• Renewal Rates and Churn
• Bookings
• Revenue and cash projections
In B2B, it’s not about recurring credit card payments. It’s about land-and-expand, managing renewals, and sometimes complex negotiated contracts:

  • Never miss a renewal or invoice
  • Extend, upgrade, and early terminate
  • View upcoming expirations and invoices
  • Sync subscriptions to Salesforce for renewal management

SaaSOptics delivers the most comprehensive and accurate subscriptions metrics in the market.

Let’s Get Started

SaaSOptics is the only purpose-built B2B SaaS Subscription Financial Operating Platform, built from the ground up to meet the needs of B2B subscription businesses from ear;y stage to mature.

Now serving over 450
customers, and over $3 billion in annual subscription revenue and invoicing.
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